#1 childcare management software

Easy-to-use tools to simplify your day

MyKidReports child care management software that manages billing, attendance, enrollment, messaging, classroom and more for child care programs.


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Smart Features of Childcare Software

Staff Scheduling


Effortlessly create schedules for staff members with options for paid and unpaid breaks. Enable staff to view their check-in/out reports and schedules through our center app, promoting organization and efficiency. Simplify staff management with streamlined check-in/out processes.

Billing & Accounting


Simplify your childcare billing with automatic payment plans, mandatory autopay, and real-time financial dashboards. Manage late payments effortlessly and offer secure online transactions for faster, reliable payments. Close your books faster and focus on what matters most.

Enrollment & Admission


Effortlessly manage new enrollments by converting them to students with a single click. Digital document submissions and enable easy online applications for prospective families. Track all enrollment information in one dashboard and keep your waitlist organized.

Messaging

Share photos and videos instantly with real-time notifications. Communicate effortlessly with families and staff through the app or web, using specific message threads. Send SMS alerts and reminders to individuals, classrooms, or the entire center.

Attendance & Check-in

Keep track of sign-ins and outs with simple, compliant check-in/out processes. Replace paper sign-in sheets with quick scan check-ins and ensure compliance with ratio and capacity tools. Save time with digital check-ins and generate accurate attendance reports.

Classroom Management

Assign staff and children to specific rooms, check ratios, and manage absences seamlessly. Eliminate manual check-in processes and record observations with a few taps. Build strong partnerships with families by sharing updates in real-time. Document and track each child's unique milestones.

Childcare Activities


Share photos and videos effortlessly, with automatically generated student feeds and real-time activity notifications. Keep parents and staff informed about daily activities, and set reminders for napping, drinks, and medication to ensure timely care. Communicate with parents about any incidents during the day.

Paperwork and Forms


Eliminate manual data entry with automated forms, reducing time and effort. Increase enrollment by offering easy online applications. Send forms directly to families with email notifications, and request key documents like immunization records.

Childcare Website

Create a fully branded, SEO-optimized website effortlessly. Choose from beautiful premade forms and have them ready in minutes. Enjoy a mobile-responsive design for easy access on any device. Host your website without the need for separate hosting services.

Activities: Simple photo & video sharing

Effortlessly keep parents and staff informed with automatically generated student feeds and real-time notifications for activity updates. Easily share daily activities and set reminders for essential tasks such as napping, drinks, and medication to ensure timely care. Maintain open communication with parents about any incidents during the day, providing peace of mind and ensuring a cohesive care experience.


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Billing - Payment plans for childcare

Ensure timely and consistent payments with an automatic billing program that runs on schedule every time. Implement mandatory autopay for families to streamline the payment process. Utilize live updating financial dashboards for real-time financial insights. Offer secure and convenient online payments for faster transactions, and manage late or failed fee payments effortlessly.


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Manage your room with ease

Assign staff and children to specific rooms, ensuring compliance with ratio requirements and smoothly managing absences. Eliminate manual check-in processes and easily record observations with just a few taps. Foster strong partnerships with families by sharing real-time updates. Document and track each child's unique milestones and development in a personalized, digital profile.

Simple, compliant check-in/out

Assign staff and children to specific rooms, ensuring compliance with ratio requirements and smoothly managing absences. Eliminate manual check-in processes and easily record observations with just a few taps. Foster strong partnerships with families by sharing real-time updates. Document and track each child's unique milestones and development in a personalized, digital profile.


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Paperwork - Take your childcare paperless

Save time on manual data entry with automated forms, and increase enrollment by offering families an easy online application process. Send forms directly to families and notify them via email, making it simple to request key documents such as immunization records and birth certificates. Create fillable PDFs and forms that can be shared directly with families, streamlining the entire enrollment process.

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Smart childcare staff schedules at your fingertips

Easily create schedules for your staff members, allowing them to view their check-in and checkout reports effortlessly. Staff can access their schedules to stay organized, and you can add paid or unpaid breaks as needed. The straightforward check-in and checkout process ensures smooth daily operations and accurate time tracking.


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Share photos and videos with real-time notifications

Share photos and videos with real-time notifications to keep families and staff updated. Communicate instantly via the app or web with specific message threads for staff, admin, and families. Send SMS alerts and reminders to individuals, classrooms, or the entire room, ensuring everyone stays informed and connected.


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Streamline your childcare center enrollment

Convert any new enrollment to a student with a single click, simplifying the process and reducing administrative work. Streamline paperwork with digital document submissions, and enable easy online application submissions for prospective families. Track all enrollment information in one central dashboard, keeping everything organized. Maintain an efficient and organized waitlist to manage prospective students effectively


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Take your center online with beautiful website

Create a fully branded and SEO-optimized website that ranks well in search engines. Choose from beautiful premade forms and create them in minutes for a seamless user experience. Ensure your site is mobile-responsive for easy access on any device. Integrate with MyKidReports' enrollment system to streamline the enrollment process and provide a cohesive experience for prospective families.


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Automated Marketing

Reach, engage, and close more customers by automating SEO for your childcare center and simplifying communication with automated email campaigns. Effortlessly track and manage social media for your preschool, and advertise effectively on social media and search engines to maximize visibility and engagement.

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Get up and running with our child care management software in just 15 minutes.


Why MyKidReports?

Role-Based Access System

You can control software access based on roles, enhancing security, scalability, and control.

Save Time & Increase Productivity

93% of customers say MykidReports saves them time when it comes to reporting.

Cost Savings & Scale

Over 70% of clients report reducing expenses on reporting with MykidReports' childcare software.

Why Opt for Childcare Management Software?

Opting for childcare software is no longer a luxury but a necessity for childcare providers. Despite the initial challenges of transitioning, the advantages outweigh the learning curve. Here's a closer look at why embracing software for childcare is a wise decision:


1. Efficiency and Time-Saving:

Traditional childcare management methods were labor-intensive, consuming hours of manual work for tasks like billing, attendance tracking, and program planning. Childcare software automates these processes, allowing providers to focus on nurturing and educating children. With just a few clicks, administrators can generate reports, track attendance, and manage staff schedules, redirecting saved time toward improving care quality and organizing activities.


2. Enhanced Parent Communication:

Modern parents are deeply involved and desire detailed insights into their child's day. Manual notes or brief evening conversations are inefficient and lack immediacy. Childcare software bridges this gap with real-time updates, digital daily sheets, and direct messaging features, fostering constant communication, community building, and trust between caregivers and families.


3. Safety and Security:

Childcare software prioritizes safety by replacing error-prone sign-in sheets with digital check-ins and check-outs, often incorporating photo or code verification. This ensures only authorized individuals can pick up the child. Digital records securely store vital information such as allergies, emergency contacts, and specific care instructions, reducing the risk of mishaps.


4. Data-Driven Decisions:

Childcare management software offers valuable data, including detailed reports on attendance, enrollment trends, and parent feedback. Administrators can make informed decisions, adjusting staffing levels based on attendance patterns or introducing new programs based on feedback. Data-driven insights facilitate continuous improvement and growth.


In conclusion, the adoption of childcare management software streamlines operations, improves communication, enhances safety, and enables data-driven decision-making, ultimately benefiting both childcare providers and the families they serve.

Frequently Asked Questions

What is Childcare Software?
Childcare management software is technology designed to simplify, automate, and accelerate the management of childcare centers and early childhood education programs. It assists with daily tasks such as billing, enrollment, family engagement, staff management, and record-keeping. MyKidReports is a popular choice for many educators in the US and Canada.
What Does Childcare Software Do?
MyKidReports childcare software automates administrative tasks, including billing and payments, enrollment management, communication with families, and tracking children’s activities and development. It saves time, improves efficiency, and enhances communication between educators and parents.
What Size Education Programs Use Childcare Administration Software?
Childcare administration software is used by a range of education centers, including childcare centers, preschools, nurseries, and early childhood education programs of different sizes. MyKidReports serves both small and large centers.
Why Should My Center Use Childcare Management Software?
Childcare software such as MyKidReports reduces administrative work and saves significant time by digitizing your records, allowing staff to take payments, enroll students, and communicate with families online.
Is MyKidReports Childcare Software Right for Me?
Many childhood education centers and administrators choose MyKidReports to replace spreadsheets and pen-and-paper processes. MyKidReports preschool software is designed to meet the needs of childcare centers, preschools, and early childhood education programs. It offers a set of features to simplify administrators’ tasks and support child development. Schedule a demo to learn if MyKidReports is a fit for your specific requirements.